The 361 days that are not exam day
Ask any small board what takes their time and the answer is never the examination. It is renewals, continuing-education claims, the member who let a credential lapse, and the employer on the phone asking whether somebody is really certified.
Verifiable by anyone, controlled by you
A credential carries a certification number, an effective date, an expiration date, a status and the program it was awarded under. Anyone can verify it by number at a public address, and the result states plainly that it reflects the record at the moment it was requested — which is the honest thing to say and the thing that makes a verification defensible later.
Whether a credential appears in the searchable public listing is the holder’s consent, not the body’s assumption. A credential is verifiable by number from the moment it exists; it is listed publicly when the holder agrees.
The cycle runs on the policy you publish
You publish a renewal policy with a version: the cycle length, what a renewal costs, what a late renewal costs, how much continuing education is required and from whom, whether an attestation is needed, how long the grace period runs and how far ahead of expiry the cycle opens. Holders are moved through it on that schedule rather than by somebody remembering.
The policy is versioned because a cycle that opened under last year’s rules has to finish under them. Changing what you require in March cannot change what you asked of somebody who started renewing in January.
Claims, approved providers and a real audit
Holders claim continuing-education hours against their cycle. You decide whether hours must come from providers you have approved, and you maintain that list. A configurable percentage of renewals is selected for audit, and an audited renewal asks for the evidence behind the claim before it completes.
A percentage audit is the part most systems skip, and it is the part an accreditor asks about. A renewal requirement nobody verifies is not a requirement.
A road back, on your terms
A credential that is not renewed expires rather than disappearing — the record stays, the status changes, and verification tells the truth about it. An expired credential has a governed road back through reinstatement, with your own fee and your own conditions, and the reinstatement is recorded as what it was.
A newer credential for the same person and program supersedes the one in force rather than silently overwriting it, and any renewal cycle or reinstatement still open against the old one is closed as part of the same act. One credential is in force at a time, and the history of how that came to be is intact.
Ask about moving your register
Tell us how many candidates you certify and what you run today. You will get a written quote against the published rates — not a discovery call before a number.